Make the font available and apply it
Microsoft’s desktop workflow uses installed fonts. Reopen PowerPoint after adding a family, select the text and choose the family from the Home tab’s Font control.
For a presentation-wide design, desktop PowerPoint offers Slide Master and theme-font controls. Microsoft notes that Slide Master view is not available in the web edition.
Consider embedding for a handoff
In supported desktop versions, open File > Options > Save and look for Embed fonts in the file under the presentation-sharing settings. Microsoft explains the tradeoff between embedding only used characters and including the set needed for editing.
Not every font permits the same embedding behavior. Check the actual resource and the supported app version before relying on that setting.
Review the delivered layout
Compare a title, a dense slide and a number-heavy chart label. Keep the family and style names with the project so another editor can identify what is missing if a substitution occurs.
Decide whether the recipient needs editable text or only a fixed appearance. Those are different deliverables.
Choose a clear hierarchy
Use font pairing ideas to compare heading and body roles. Read font file types before choosing an installation package.
A preview PNG preserves pixels, while a presentation text box needs the appropriate font resources to remain editable in the intended design.
Your questions, answered.
Is installing the same as embedding?
No. Installation makes a resource available locally; embedding is a file-sharing feature with its own requirements.
Can every font be embedded?
No. The font’s permissions and the app’s support matter.
Should I review the file after a font change?
Yes. Different spacing can affect headings, captions and chart labels.
Sources & background
Sources supporting this page’s explanations. Practical examples are our editorial suggestions.